Booking The Auditorium Its easy to book the auditorium !
Any party intending to book the Hall should enquire from the Auditorium Office regarding the availability of the Hall on the required date. This can be done either through Tel. number + 9111 43503351/52 or through a personal visit. In case the required date is available the Party may request the Auditorium Management to block the relevant date or dates to enable other booking formalities to be completed. These must be completed within 4 days of the date/s having been blocked failing which the date/s will be released.
The booking party is then required to fill out a Contract Form giving all details of the proposed performance. This Form can either be collected from the Auditorium Office or downloaded from the Auditorium Website. A duly filled up Form along with the advance payment should then be submitted to the Auditorium Office within 4 days of the date or dates having been blocked. The Auditorium Management will thereafter within a period of 4 days either confirm the booking to the Party or in case the booking cannot be confirmed then return the advance payment back to Party.
From a perusal of the Contract Form it would be observed that the Hall is available for various time slots and activities. For performances the morning slot extends upto 14:00 hrs. and the evening slot is available from 14:30 hrs. to 22:00 hrs. For Rehearsals/Setup or Dismantling, specific times and rates have been indicated in the Contract Form. Any party, who wants to have the Hall for more than one day and who wishes to block the Hall for the complete succeeding day may be required to pay applicable retaining charges. The Terms and Conditions have been spelled out in the Contract Form. Further clarifications can be obtained from the Office.
Apart from use of the actual Hall itself the booking party can avail of additional facilities and services such as use of foyer, use of additional side area etc., etc. These too have been elaborated in the Contract Form and can be further clarified by the Auditorium Office.
The Auditorium has an elaborate Sound and Light System. Specified number of Microphones and Lights are included in the applicable daily charges. Details have been provided in the Contract Form. Additional Mikes and Lights as available with the Auditorium can be obtained from the Hall Management against extra charges as specified in the Contract Form. The Sound and Light facilities installed in the Auditorium should be more than adequate for most performances. However, should the Booking Party so desire they may hire external Contractors for Sound and Light from any one of the approved parties after payment of applicable charges to the Auditorium. List of approved Contractors is available with the Office.
After obtaining confirmation of the booking and paying the necessary advance, the Booking Party is expected to remit the balance payment to the Auditorium at least 3 months prior to the booked date.
As per Delhi Government Rules all shows in the Auditorium need a performance license to be issued at least 7 days before the show date by the Dy. Commissioner of Police (Licensing), Delhi. A Form of the Affidavit to be filed with the authorities for obtaining the License is available from the Auditorium Office. The Auditorium staff can provide necessary guidance on the procedure to be followed.
Lastly, we would like to mention that at the time of the Show, Gate Control and ushering of the spectators into the Auditorium and guiding them to their seats is the responsibility of the hirer. We would also like to highlight that it is absolutely essential that the number of spectators admitted into the Auditorium does not exceed the maximum limit of 632.